Office Administrator

Company Name:
ProBuild Holdings, LLC
Title: Office Administrator
Job Number: 025621
Coordinates and/or performs the full range of administrative duties in support of a specific field location. Typically performs tasks related to some or all of reception, clerical work, human resources, mail, office equipment, supplies and accounting related functions. Work assignments are complex in nature and require moderate use of discretion and judgment to meet established priorities.
May lead and direct the daily activities of clerical staff.
In locations with no Human Resources department, handles HR paperwork for new hires, benefits renewals and paid leave documentation; submits payroll paperwork to region payroll department; prepares and maintains personnel files and other confidential employee information; coordinates data transfer to region human resources department.
Performs general accounting activities including invoicing, A/P, A/R, processing credit applications, making bank deposits and reconciling statements, using defined established accounting policies and procedures.
Prepares sales orders and estimates and compile periodic sales reports; assists sales staff in resolving invoice problems and customer relations.
Coordinates physical inventories and assists in year end physical inventory assessment and reporting for the location.
Oversees purchase of office supplies and equipment ensuring supply needs are met and equipment costs are minimized.
Informs location personnel of changes in company policies and procedures as well as changes in local laws and codes.
Prepares routine correspondence, memoranda, reports, forms, tables, catalogues, pamphlets, etc. from rough drafts, hand written notes, or general verbal instructions. Makes changes to ensure completeness and accuracy as necessary.
May be responsible to lead and direct clerical employees including assigning, monitoring and reviewing work progress and accuracy, providing guidance, training, and addressing escalated issues. May provide input on the performance of assigned employees to management.
Understands and observes all safety procedures and practices in order to prevent injury to self or co-workers; attends periodic safety meetings as required; may recommend changes to improve safety procedures.
Other duties may be assigned.

Knowledge of modern office practices and procedures

Ability to communicate effectively, both verbally and in writing

Ability to compose effective and efficient reports and correspondence

Working knowledge of basic business practices of the location

Knowledge of basic mathematics

Ability to maintain confidentiality pertaining to personnel matters

Proficiency in Microsoft Office Suite
High school diploma or General Education Degree (GED) and three (3) years administrative, accounting, or inventory experience; or equivalent combination of education and experience.
The work environment and physical activity described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is generally performed in an office setting and generally sedentary, but may involve walking or standing for brief periods of time.
May be required to occasionally lift, carry, push, pull, or otherwise move objects up to 25 pounds.
Site Location: Beaverton, OR LB014

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