Contracts & Administration Specialist

Company Name:
Summary: Contracts and Administration Specialist is responsible for assisting Contracts team with their Contracts Management Software ("GLD") in order to maintain current database, add additional agreements, and prepare timely reports generated from the system as well as all contract file preparation and physical filing duties. The position includes assistance with facilities and purchasing task such as covering the front desk receptionist, assisting with building updates, and general purchasing projects. In addition, this position is responsible for assisting management staff with other corporate functions as defined below.
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
For Contracts/Facilities department:
Contracts Management Software (GLD) Experience required to maintain current contract data
Create monthly contract reports through the GLD software
Enter new contracts (through scanning and data entry) into the GLD Software
Data entry of contract reminders (roughly 100 reminders per month that need to be re-set)
File folder creation of all agreements
Document filing
Receptionist duties; answering phone calls, greeting guests, managing incoming packages
Assist with facility projects including; communication with vendors and employees, update maps and project plans
Assist with company picnic and other employee morale programs
Assist with purchasing and product research
For senior management, upon request:
Arranges and coordinates travel
Processes expense reports
Coordinates and arranges senior management meetings, prepares agendas, reserves and prepares facilities
For Human Resources
Coordinates employee morale program(s), including: food trucks, socials, holiday events, etc
Assists on non-confidential projects as requested
For Finance:
Back up Accounts Payable clerk
Required Skills: Getting Legal Done (GLD) software experience, Excel, Word, Time Management, Editing and Proof Reading, Excellent Communication Skills.
Additional Skills: Organizational Skills, Conscientious, Detail-oriented, Multitasking , Adaptability, Customer Service, Phone Skills, MS Office, Typing/Data Entry
Supervisory Responsibilities: This job has no supervisory responsibilities.
Education: High school diploma or general education degree (GED).
Skill: Has substantial understanding of the job and applies knowledge and skills to complete a wide range of tasks.
Job Complexity: Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice.
Supervision: Normally receives little instruction on daily work, general instructions on newly introduced assignments.
Experience: Typically requires a minimum of 2 - 4 years of related experience.
Language Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
Location: Beaverton, OR
Job Code: 4141
# of openings: 1
Last updated: 12/19/14 7:06 PM

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